Remote work has become standard for many New Jersey and New York businesses, but secure remote desktop access remains a major challenge. Cybercriminals actively target exposed systems, often exploiting weak or outdated configurations.
Understanding your options: VPNs, Zero Trust Architecture, and RDP alternatives is key to protecting your network while keeping employees productive.
The Remote Desktop Security Problem
Remote Desktop Protocol (RDP) lets employees access office computers from anywhere. While convenient, it can expose your network to significant risks if not properly secured.
Common threats include:
- Exposed RDP ports: Automated bots constantly scan for open ports and launch brute-force password attacks.
- Weak credentials: Reused or simple passwords make unauthorized access easy.
- Lateral movement: Once an attacker gains access to one system, they can often spread through the entire network.
- Ransomware delivery: Many ransomware attacks begin with compromised RDP connections.
VPN: Virtual Private Network
A VPN (Virtual Private Network) creates an encrypted tunnel between remote devices and your internal office network. It helps protect remote desktop connections by requiring users to authenticate before accessing company systems.
How a VPN Works
Remote workers use VPN client software to connect securely. Once authenticated, the VPN establishes a private, encrypted connection to your network, allowing access to file servers, applications, and desktops.
Advantages of VPN
- Proven technology: Trusted for decades and widely supported.
- Network-wide access: Once connected, users can reach all approved resources.
- Simple to implement: Many business firewalls include built-in VPN support.
- Cost-effective: Ideal for small to mid-sized businesses.
Limitations of VPN
- All-or-nothing access: Once inside, users may have broad access if not restricted.
- Performance lag: Encryption overhead can slow connections.
- Maintenance overhead: VPN clients require updates and management on every remote device.
Zero Trust Architecture
Zero Trust Security is built around the principle of “never trust, always verify.” Instead of granting full access after login, Zero Trust continuously verifies each user and device, before and during every session.
How Zero Trust Works
Every access request is evaluated in real-time based on identity, device health, location, and behavior. Multi-factor authentication (MFA) and device compliance checks ensure that only secure, authorized users access specific applications.
Advantages of Zero Trust
- Least privilege access: Users only access the data they need.
- Continuous verification: Detects suspicious behavior and can revoke access instantly.
- Enhanced visibility: IT teams see who accessed what, when, and from where.
- Reduced attack surface: No broad network access to exploit.
Challenges of Zero Trust
- Complex implementation: Requires planning and new infrastructure.
- Higher costs: Comprehensive Zero Trust platforms are more expensive.
- Learning curve: IT staff need training on new tools and policies.
RDP Alternatives for Secure Remote Access
Beyond VPN and Zero Trust, several RDP alternatives provide added flexibility and security:
- Remote Desktop Gateway (RD Gateway) – Routes RDP over HTTPS, eliminating open RDP ports. Supports MFA and integrates with Active Directory.
- Virtual Desktop Infrastructure (VDI) – Hosts desktop environments on central servers, keeping sensitive data in the datacenter.
- Cloud-Based Remote Access Tools – Services like TeamViewer or LogMeIn provide vendor-managed, encrypted connections with minimal setup.
- Privileged Access Management (PAM) – Adds approval workflows and session recording for administrative access.
Choosing the Right Remote Access Security Solution
Every business has different security priorities. Here’s how to decide:
Choose VPN if:
- You need affordable, proven remote access.
- Network-wide access is required.
- You’re managing small teams or budgets.
Choose Zero Trust if:
- You handle sensitive or regulated data (e.g., healthcare, finance, education).
- You want granular, continuous access control.
- Your organization already has strong cybersecurity practices.
Choose an RDP Alternative if:
- You need quick deployment or limited administrative access.
- You prefer cloud-based management over maintaining on-premise servers.
- You require session monitoring or MFA integration.
Many businesses use a hybrid approach, combining VPN, Zero Trust, and RDP gateways to balance usability, cost, and security. A Managed IT Services provider, like Document Solutions, can help assess your infrastructure and design the best-fit security model.
Best Practices for Any Remote Access Setup
- Enable Multi-Factor Authentication (MFA) for all remote access.
- Apply regular updates to VPNs, firewalls, and endpoint software.
- Segment networks to limit movement if one device is compromised.
- Monitor and log access activity for unusual patterns.
- Train employees on phishing awareness and password security.
Frequently Asked Questions
- Are VPNs still secure in 2025?
Yes, if properly configured with MFA, strong encryption, and updated software. VPNs remain effective as part of a layered defense strategy.
- What’s the most common cause of remote desktop breaches?
Weak or stolen credentials. Attackers often exploit exposed RDP ports or stolen VPN logins. Always use MFA and limit login attempts.
- Do small businesses need Zero Trust?
Not always. A well-managed VPN with MFA and strong password policies can be sufficient. However, regulated industries or those handling sensitive data benefit from Zero Trust.
- Can employees use personal devices for remote access?
Yes, if those devices meet security requirements such as antivirus protection, encryption, and compliance checks.
- How can I tell if my remote access is vulnerable?
Professional IT security assessments can identify weaknesses. Managed IT providers can perform vulnerability scans and configuration reviews.
In addition to managed IT services, we also provide VoIP, copiers and printers, and bottleless water coolers, simplifying your entire office technology infrastructure.
Ready to Secure Your Remote Access?
Contact Document Solutions today for a free remote access security assessment. We’ll evaluate your setup, identify vulnerabilities, and recommend solutions that balance security, usability, and budget.
📞 Call (888) 880-3377, or contact us here!
