Most offices rely heavily on printing, yet the print environment is one of the least monitored areas of business operations. Supplies run low unexpectedly, departments order toner independently, and devices are often used inefficiently simply because leadership doesn’t have visibility into what’s happening across the fleet.
PrintFleet, available through Document Solutions, gives organizations a powerful supply monitoring and fleet-optimization tool that brings clarity, control, and cost savings to every device on the network. Instead of guessing what printers need (or discovering waste after the fact), PrintFleet provides real, actionable data to help companies right-size and manage their print environment intelligently. To learn more, visit: https://www.dsbls.com/printfleet/
What Is PrintFleet?
PrintFleet is a cloud-based monitoring system that collects real-time data from all your printers and copiers. This includes:
- Toner and supply levels
- Page counts and usage habits
- Device status and error indicators
- “Days to empty” forecasts
- Trend reporting and fleet-wide analytics
The system runs quietly in the background and gives your organization everything it needs to reduce supply waste, control print behavior, and ensure that every device is being used appropriately.
Why Organizations Need Print Monitoring
Without monitoring, offices typically struggle with:
Unnecessary Supply Purchases
Departments often order extra toner “just in case,” hide bottles under desks, or stockpile supplies for printers that may no longer even exist. This leads to thousands of dollars in waste.
Inefficient Printing Habits
Employees frequently print color on high-cost desktop printers instead of using centralized copiers where color prints are dramatically less expensive.
Underutilized or Overloaded Devices
Some printers barely print at all, while others handle far more volume than they were designed for, simply because no one is tracking usage.
Lack of Insight into True Print Costs
Without clean data, companies cannot make informed decisions about their print environment or overall spending.
PrintFleet solves all of these issues by making the entire fleet visible.
How PrintFleet Works
Document Solutions installs a secure Data Collection Agent (DCA) on your network. This small component communicates with each device and sends usage information to your PrintFleet dashboard.
You gain immediate insight into:
- Supply consumption patterns
- Device utilization
- Cost-per-page behavior
- Print volume trends
- Which employees or departments print the most
This data gives leadership the power to manage printing strategically rather than reactively.
Key Benefits of PrintFleet
1. Right-Sizing Your Printer & Copier Fleet
PrintFleet makes it clear exactly which devices are overused, underused, or placed in the wrong location.
- Underutilized devices can be relocated to areas with higher demand.
- High-volume zones can be matched with appropriate equipment.
- Outdated or redundant devices can be removed, cutting operating expenses.
Right-sizing ensures your fleet matches actual business needs, not assumptions.
2. Directing Employees to Lower-Cost Devices
PrintFleet identifies where employees are printing so management can:
- Redirect high-volume users to more efficient printers
- Route color printing to centralized color copiers where color costs are significantly lower
- Encourage cost-effective print behavior across departments
With accurate reporting, companies can shape print habits that meaningfully reduce monthly spending.
3. Eliminating Supply Hoarding and Over-Ordering
PrintFleet stops the common problems of:
- Hidden toner stashes
- Duplicate supply orders
- Stocking supplies for printers that are no longer in service
Supplies are ordered only when needed, based on real usage data, not guesswork or fear of running out.
4. Just-in-Time Inventory With “Days to Empty” Forecasting
Instead of closets filled with thousands of dollars in unused toner, PrintFleet allows businesses to run lean:
- Supplies are shipped at the right time based on predictive reporting.
- “Days to empty” data ensures supplies arrive exactly when required.
- No carrying costs, no waste, no excessive storage.
This is modern supply management built for efficiency.
5. Full Visibility Across All Devices
The PrintFleet dashboard gives leaders and administrators a complete view of:
- Fleet performance
- Usage by device and department
- Cost trends
- Supply needs and print patterns
Every print decision becomes data-driven.
6. Reduced Labor Costs and a More Efficient Use of Staff
One of the most overlooked advantages of PrintFleet is the significant reduction in labor hours. Employees no longer spend time ordering toner, tracking down supplies, guessing what’s needed, or troubleshooting printer issues on their own. This removes a repetitive and unnecessary burden from administrative staff.
Even more importantly, IT teams regain valuable time. Instead of being pulled away from critical projects to deal with supply questions or basic printer-related tasks, they can focus on the strategic work that actually moves the business forward. PrintFleet allows everyone (from office staff to IT) to operate within the scope of work they were hired to do, resulting in a meaningful productivity boost and a more efficient allocation of company resources.
Who Benefits Most From PrintFleet?
PrintFleet is ideal for organizations with:
- Multiple printers across different departments
- Color and black-and-white devices
- High monthly print volumes
- Concerns about supply waste
- A desire to standardize and optimize print behavior
If you’re trying to lower operating costs or better control printing habits, PrintFleet is the perfect fit.
Take Control of Your Print Environment
Document Solutions helps businesses eliminate wasteful printing habits, right-size their equipment, and implement smarter supply management using PrintFleet.
Learn more or download resources at:
Ready to streamline your printing costs?
Call (888) 880-3377 or contact Document Solutions through the link above.
