Who can buy through co-ops:
For public sector buyers
State Contracts and Cooperative Purchasing
Faster compliant buying for schools, municipalities, and nonprofit agencies. Use eligible state contracts or pre-bid cooperative pricing to purchase VoIP, bottleless water systems, copiers, and printers.
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Schools
Public districts, charter schools, private and higher education in New Jersey and New York that follow local procurement rules.
State and Local Government
State agencies, counties, municipalities, authorities and commissions that adopt a resolution to join a cooperative when required.
Healthcare and Nonprofits
Hospitals and health systems, and qualified 501(c) organizations when permitted by the sponsoring cooperative.
Awarded contracts and cooperative programs
NRESC Cooperative Pricing System
- Category: Bottleless water coolers and filtration
- Contract number: 26-07
- Term: 36 months
We support purchasing through widely used NJ cooperatives when our products are available through awarded contracts.
- ESCNJ Cooperative Pricing System
- MOESC Co-op Purchasing
- State Division of Purchase and Property contracts
How to buy through a cooperative
- Confirm eligibility
Your purchasing officer verifies eligibility and membership. Boards may need to pass a resolution or file a membership application. - Get a compliant quote
We prepare a quote that references the correct contract number, lead agency, and term. Add any required affidavits or vendor forms. - Issue a purchase order
Your PO cites the contract and includes shipping, installation, and any support terms. Keep the contract file with your procurement records. - Delivery and installation
We coordinate site prep, install, training, and post install support. For subscription services we align billing to your fiscal cycle.
Time savings
Skip your own bid cycle and buy through pre-bid contracts while staying compliant.
Transparent pricing
Line item pricing, contract terms, and eligible options are documented by the sponsoring agency.
Better outcomes
Standardized specs and vendor accountability reduce risk and improve service quality.
Looking to Purchase Through a Co-op?
Compliance Notes: Always verify the current contract number, term, participating brands, and eligible entities before issuing a PO. Keep a copy of the membership resolution or acceptance letter in your file.
FAQs
What is a cooperative purchasing system?
A cooperative is a buying program where a lead public agency competitively bids contracts that other eligible entities can use. It reduces duplicated bidding and speeds up procurement.
Do we still need multiple quotes?
Requirements vary by statute and local policy. Some education co-ops allow direct award without quotes. Check your policy and the co-op rules.
Can nonprofits use these contracts?
Many co-ops allow certain nonprofit agencies that perform governmental functions or receive public funds. Check eligibility rules for your program.
How do we join a cooperative?
Your governing body may adopt a resolution and complete a membership application with the sponsoring agency. Some programs accept statewide participation lists that your entity can join.
Resources:
– NASPO – PO LEASE INSTRUCTIONS
– M2075 Kyocera PA NJSSTCs Master Agreement and Attachments
– M2075 Revised Method of Operation 7.2024~1
^ (As of July 1, 2025, New Jersey has raised the public bid threshold for contracting units that have a Qualified Purchasing Agent (QPA). The limit increased from $44,000 to $53,000, according to Local Finance Notice (LFN) 2025-08.)
