When Did You Last Sanitize Your Office Equipment?

Staying ahead of germs and viruses by taking extra precautions around your workspace can be a great step in protecting your company and employees.

When was the last time you properly cleaned your office copier, printer, or water coolers? We recommend that you sanitize your office equipment and surfaces at work on a regular basis.

But where do you begin?

Request a Free Document Solutions Stay Safe Kit! Our ‘Stay Safe’ kit includes everything you’ll need to properly clean and sanitize your office equipment, including alcohol prep pads, and cleaning instructions.

Stay Safe!

Office Cleaning Tips from Document Solutions

Use the Proper Tools and Cleaner

Wet a clean rag or cloth with isopropyl alcohol or other antibacterial cleansers. Microfiber cleaning cloths are a great choice.

do not spray directly on machines

Please do not spray onto or apply any fluids directly to the panel or keyboard; this may cause issues with the electronics.

wipe down in small, circular motion

Then wipe down control panel, pushbuttons, document feeder handles, paper tray handles, drip trays, and any other surfaces that are touched frequently.

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Let’s All Do Our Part to Save Lives.

The CDC recommends us all to wear masks and continue social distancing.

‘Stay Safe’ Kits On The Way!

At Document Solutions we recognize that many businesses are concerned about the health and safety of their employees.

Our “stay safe” kit is about education. Some businesses are cleaning off surfaces, door knobs, and bathroom faucets. That is prudent and we of course encourage you to continue to do so. We also have ordered hand sanitizers, but due to unforeseen circumstances they are currently on backorder.

Enclosed in these packets are 100 alcohol prep pads, a pair of gloves, a mask and instructions on how to properly clean your office equipment!

Konica Minolta Statement on Coronavirus

Konica Minolta

Due to recent events involving COVID-19, also known as the Coronavirus, we want to assure you that Konica Minolta has a thorough and comprehensive business continuity plan in place to protect our employees, our customers, and our business.

In the US, Konica Minolta has formed a cross functional team of business leaders who are meeting on a daily basis to ensure the timely and appropriate sharing of information based on verified data from the World Health Organization (WHO) and the Centers for Disease Control and Prevention (CDC) in the U.S.

As of now, we do not see any inventory constraints in the near term. Konica Minolta has a diverse production facility footprint coupled with a robust supply chain strategy and inventory management guidelines. Multiple sources and locations for its materials and manufactured products will help ease delays on impacted products.

Concerning shipments from China the CDC advises: “In general, because of poor survivability of these coronaviruses on surfaces, there is likely very low risk of spread from products or packaging that are shipped over a period of days or weeks at ambient temperatures. Coronaviruses are generally thought to be spread most often by respiratory droplets. Currently there is no evidence to support transmission of COVID-19 associated with imported goods and there have not been any cases of COVID-19 in the United States associated with imported goods.”

Additionally, Konica Minolta has put precautions in place to prevent the spread of illness including a ban on all non-essential international business travel. A 14-day self-quarantine is required for anyone returning from a country with high infection rates including China, Japan, South Korea, Hong Kong, Singapore, Taiwan, Thailand, Iran and Italy or if they have been in close contact from someone recently returning from one of these countries.

The health and safety of our employees and our customers is a top priority and we will continue to monitor the progression of COVID-19 and will adjust plans based on new information.

StaySafe Newsletter

As you all know, the Coronavirus continues to be at the forefront of all our attention.  While we can confirm that there have been no reports of infection or exposure among our Document Solutions employee population at this time, we need everyone to understand the plans for how we will react to the unfortunate event that any one of our employees becomes exposed to, or possibly contracts the virus.

In an effort to quickly share the plans, DS Managers have met to discuss information and plans, which in turn will be cascaded to all of our teams.  The intention will be for your Managers to brief you by Friday.

We also intend to provide everyone with regular updates – – at least 2 times weekly (and more as-needed) through our Stay Safe newsletter- – with insights into our status, any updated plans, best practices for staying healthy, and guidance for communicating with our customers, etc.  We will also be providing supporting documents, FAQs, and other materials as they become available.

Meanwhile, please view the below guidance which includes advice from the CDC about simple things we can all do to stay healthy as well as sources for more information.

Please know that we are 100% committed to everyone’s health and safety and that we fully intend to stay closely connected with you on this topic in the days and weeks ahead. As always, thanks for all that you do for our customers and for each other.


  • Wash your hands frequently; before and after going to the bathroom, before meals, after touching common areas that are touched frequently by others
  • Use hand-sanitizer after touching common areas such as door knobs, copiers and cabinet handles
  • Refrain from touching your face, especially mouth nose and eyes
  • Drink plenty of water
  • You should also gargle as a prevention
  • Clean your work surfaces and workstations throughout the day
  • Cover your mouth when coughing or sneezing
  • Do not shake hands, or even fist bump, with others

For more information on steps to help prevent the spread of the virus, please visit this link to the CDC website: https://www.cdc.gov/coronavirus/2019-ncov/about/prevention-treatment.html

Stay Safe!Document Solutions: Dedicated to Safety

As the Coronavirus has moved into our area, we are currently operating without disruption and are monitoring the situation closely. We’d like you to know how we are handling it at our end, both, at our sites and at our customer locations.

We have processes in place for cleaning our facilities on a regular basis, including workstations, public spaces, restrooms and equipment we deliver to you.

  • Anti-bacterial soap, hand sanitizer, and disinfecting wipes are available in all departments for use during the workday, for all to use.
  • Cleaning crews wipe down all surfaces, with antibacterial cleansers and disinfectants every night.
  • Our equipment is cleaned with alcohol-based anti-bacterial cleanser prior to delivery.
  • Our staff wear gloves during the handling of your equipment and do a final wipe-down with alcohol pads of key touch areas, including all control panels and handles, at time of delivery.

Until this outbreak is controlled, we recommend that you continue to monitor the CDC and WHO websites, as well as NY State, NJ State & PA State website for updates and information.

For more information on steps to help prevent the spread of the virus, please visit this link to the CDC website: https://www.cdc.gov/coronavirus/2019-ncov/about/prevention-treatment.html

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