If you’re a business in New Jersey, whether a law firm in Newark, a school district in Middlesex, or a nonprofit in Camden—your copier lease could be silently renewing in the background without your knowledge.
Many copier vendors don’t inform clients about important lease return deadlines or processes. That leads to auto-renewals, late fees, and unexpected charges from leasing companies like De Lage Landen or U.S. Bancorp.
Here’s what your vendor should be helping you with when it’s time to return a Kyocera or Konica Minolta copier in New Jersey.
1. Track Lease End Dates and Provide Advance Notice
The biggest mistake businesses make? Missing the return notification window, often 60 to 120 days before the lease ends. If this notice isn’t given, many leases automatically renew for a year or more.
A proactive copier vendor should:
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Track your lease end date in their system
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Remind you when it’s time to submit return paperwork
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Help you start planning your upgrade or return
Your vendor should make sure you never miss a De Lage Landen or U.S. Bancorp lease deadline again.
2. Provide Clear Return Instructions and Documents
Each leasing company has specific return instructions, and failing to follow them can result in additional fees.
For example:
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De Lage Landen requires notification in writing and return to a designated location
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U.S. Bancorp has strict packaging, labeling, and shipment requirements
Your vendor should provide:
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Completed termination forms
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Return shipping addresses
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Scheduling support for pickup or delivery
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Instructions for final meter readings and condition reports
3. Help Avoid Surprise Fees on Copier Returns
Leasing companies may charge for:
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Excess wear and tear
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Missing parts or accessories
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Late returns
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Incorrect packaging or delivery
An experienced vendor will:
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Inspect the machine before return
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Ensure accessories like trays or finishers are intact
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Help you document condition to protect against disputes
4. Offer Lease Buyouts or Upgrades Before Return
If you’re close to lease-end, your vendor should present options such as:
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Early lease buyout offers
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Upgrading to a new Kyocera or Konica Minolta copier
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Rolling existing costs into a new lease
Don’t let your lease end in a vacuum, smart planning means better pricing and fewer headaches.
5. Manage the Physical Return & Logistics
Returning a copier isn’t like dropping off a laptop. It involves:
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Palletizing and shrink-wrapping
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Scheduling freight pickups
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Providing lift-gate trucks if needed
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Coordinating with warehouse return windows
Document Solutions handles all of this for our clients, so they don’t have to deal with logistics or lift a finger.
6. Handle New Lease Setup Without Downtime
Your next lease should be planned so you’re never without printing, scanning, or copying functionality.
A great vendor ensures:
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Konica or Kyocera setup and testing is done before the old device is removed
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User training is provided
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Network configuration (including scan-to-email and folder setups) is transferred seamlessly
This transition should feel effortless because it’s planned in advance.
🎯 Document Solutions Helps New Jersey Businesses Exit Copier Leases with Confidence
From De Lage Landen lease terminations to U.S. Bancorp copier returns, we walk NJ businesses through every step, from notification letters to equipment pickup and upgrades.
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✅ Support for Kyocera & Konica Minolta leases
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✅ Local service team based in Kenilworth, NJ
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✅ Help avoiding automatic renewals and surprise fees
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✅ Seamless transition to your next copier
📞 Contact Us Today: (888) 880-3377
✉️ Email Kevin O’Connor at [email protected]
🌐 Visit www.dsbls.com
📅 Schedule your free lease review today. Don’t wait until your copier lease auto-renews, get ahead of it with expert support from Document Solutions.
